Knowledge Base Article: KB4178
Topic: RadioSparx - General Issues and Questions

Title: Understanding The “First Invoice" Field During Service Activation

Last Reviewed: Jul 16, 2021
Keywords:

Understanding The “First Invoice" Field During Service Activation

The setting you select for "First Invoice" field controls the duration of the first invoice that is generated when you activate a new subscription. 

Previous to now, this field was hidden from view, and always defaulted to the first option in the list which is "
Full Period from Start Date".   With this setting, the result has been that the first invoice would always run from the selected Start Date for the duration of the selected Billing Period field.  Hence, if you selected a 1-month billing period, the first invoice would always bill for one month of service exactly.  If you selected a 12-month billing period, the first invoice would bill for a full year of service, and so on.

Now the “First Invoice” field is visible and is configurable during subscription activation, and it includes two new options which allow you to choose alternate timing for the first and recurring invoices.
  The two new options let you force the recurring bill dates to always fall on the first day of the month at the start of each billing period.  The new possible options for the “First Invoice” field are this: 

  • Prorated First Month Only – Selecting this option will cause the first invoice to run from the start date (i.e. by default is date of “today”) through the end of the current month.  Hence, it’s a partial-month bill that runs from “today” (i.e. the configured Start Date) to the first day of the coming month, followed thereafter by recurring bills from the first of the month through the end of a full billing period.  To clarify, the first invoice will bill for the remainder of the current (first) month, and each invoice after that will have a duration that matches the selected billing period, and will always generate on the first day of the starting month of each billing period.

  • Prorated First Month Plus Additional Period – This option will cause the first invoice to cover the remainder of the current month, plus an additional full billing period.  Hence, it bills for the remainder of the current month (presuming you leave the start date as “today”), and also bills for an additional billing period (i.e. 1-month, 3-month, 6-month, 12-month, or whatever you selected for the billing period).

Examples

Here are three examples illustrating the mechanics of each option: 

  • Full Period from Start Date  - Say you have a client who wants to commence a one-year subscription from June 1, 2021 start date.  To activate this, set the start date to June 1, 2021, set the Billing Period to Annual, and set the “First Invoice” field to "Full Period from Today".  This would have generated a one-year invoice from June 1, 2021.

  • Prorated First Month Only – Say you have a client who wants to commence a one-month subscription starting on June 15, 2021 but wants to be invoiced on the first of each month in general.  So, this option lets you control it so that the first invoice bills from June 15, 2021 through the end of June, and each invoice thereafter generates on the first day of each month (i.e. July 1, August 1, September 1, etc.)  Hence, the first invoice is for a prorated partial month of June only, and the second invoice will generate on July 1st, 2021, and on the first of each month thereafter.

  • Prorated First Month Plus Additional Period – Say you have a client who wants to start a one-year subscription on June 20, 2021 but does not want to be billed on June 20th each year, but would instead like to receive invoices on July 1st each year.  This option let you control it so that the first invoice bills from June 20, 2021 through the end of June, plus on the same invoice also bills for an additional full year from July 1, 2021 through the end of June, 2022.  Hence, the first invoice is for a prorated partial first month (of June 2021) plus a full additional year (from July 1 2021 through the end of June 2022), and the second invoice will generate on July 1, 2022, and each year after that always on July 1st of each year.
     

Default Setting

Please note that the default setting for the “First Invoice” field will be Prorated First Month Only when the current day of the month is before the 20th of the month, and otherwise, on or after the 20th of the month, the default setting will be Prorated First Month Plus Additional Period.  Feel free to change it from the default setting to whichever other option accommodates your or your clients’ invoice timing preferences.

---


Back to Top
sound effects files,
sound effects for powerpoint,
royalty free sound effect,
free demonic audio recording effect downloads,
free to download sound effects,
war time sound effects,
fanfare sound effects,
megaphone and plastic bag sound fx,
cat meow sounds,
123 sound effects,
sounds of rain mp3,
downloadable hst sounds for railworks,
beautiful and electronic sound,
synthesizer effects recorder free download,
talking radio effect sounds,
robot sound fx,
40th anniversary sound effects,
sounds noises,
sound effects library,
sound check wav